Equal Ed is committed to providing quality services to the community and this policy outlines our ongoing obligations to you in respect of how we manage your Personal Information.
Equal Ed have adopted the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) (the Privacy Act). The APPs govern the way in which Equal Ed collect, use, disclose, store, secure and dispose of your Personal Information.
A copy of the Australian Privacy Principles may be obtained from the website of The Office of the Australian Information Commissioner at www.aoic.gov.au.
What is Personal Information and why do we collect it?
Personal Information is information or an opinion that identifies an individual. Examples of Personal Information Equal Ed collects include names, addresses, email addresses, phone and facsimile numbers.
Personal Information may be obtained by Equal Ed through means including but not limited to interviews, our website at equaled.org, online forms, surveys, events registration, digital and/or physical forms collected during events, interviews and at times where necessary from third parties.
Equal Ed collects your Personal Information for the primary purpose of effectively providing our services to our clients or the community and/or for the purpose of providing our services to you and informing you of our services, and to provide information to partners and clients in the course of providing that service.
This may include but is not limited to:
Providing you with services that you have requested
Co-ordinating with partners to make adjustments to services based on your needs
Analyse and improve aspects of our services in the future
Generate reports on the outcomes of our services
Consideration for future employment
Ensuring we meet child-safety standards
Providing a safe and inclusive workspace
Equal Ed may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure. In addition, Equal Ed may also use your Personal Information for reasons expressly described to you and which you would reasonably expect information to be used for reasons expressly described.
When Equal Ed collect Personal Information we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it.
Sensitive information is defined in the Privacy Act to include information or opinion about things including, but not limited to, an individual's racial or ethnic origin, political opinions, religious or philosophical beliefs, criminal record or health information.
Sensitive information will be used by Equal Ed only with your consent; or where required or authorised by law; and:
For the primary purpose for which it was obtained; or
For a secondary purpose that is directly related to the primary purpose
Where reasonable and practicable to do so, Equal Ed will collect your Personal Information only from you. However, in some circumstances Equal Ed may be provided with information by third parties. In such a case Equal Ed will take reasonable steps to ensure that you are made aware of the information provided to us by the third party.
Disclosure of Personal Information
Your Personal Information may be disclosed in a number of circumstances including the following:
Third parties where you consent to the use or disclosure; and
Where required or authorised by law.
Disclosure of data when your data forms part of a de-identified pool of data (E.g. Pie charts in a final report based on data collected from a survey)
De-identified data is defined as data presented as a part of a larger collection of data, that cannot be directly linked to you as an individual
Security of Personal Information
Your Personal Information will be stored in a manner that reasonably protects it from misuse and loss and from unauthorized access, modification or disclosure.
When your Personal Information is no longer needed for the purpose for which it was obtained, Equal Ed will take reasonable steps to destroy or permanently de-identify your Personal Information. However, the majority of Personal Information is or will be stored in client files, which will be kept for a minimum of 7 years.
Access to your Personal Information
You may access your Personal Information held by Equal Ed and update and/or correct it, subject to certain exceptions, most notably when disclosure may impede on the privacy of others. If you wish to access your Personal Information, please contact Equal Ed in writing.
Equal Ed will not charge any fee for your access request, but may charge an administrative fee for providing a copy of your Personal Information.
In order to protect your Personal Information we may require identification from you before releasing the requested information.
Maintaining the Quality of your Personal Information
It is important to Equal Ed that your Personal Information is up to date. Equal Ed will take reasonable steps to make sure that your Personal Information is accurate, complete and up-to-date. If you find that the information Equal Ed has is not current or is inaccurate, please advise us as soon as practicable so we can update our records and ensure we can continue to provide quality services to you.
Images, Videos and other media
From time to time, Equal Ed may capture images, video or other media of activities during events, workshops and programs, for the primary purposes of informing reports and/or marketing.
In the specific case of video interviews, interviewees will be informed of the purpose of the video, and how it will be used prior to commencement.
During events or other activities open to the public, Equal Ed will take all reasonable steps to ensure that there is clear signage informing participants that photography, video recording and any other media capturing will be taking place before such capturing will occur.
Individuals may withdraw their consent to be photographed or recorded at any time. Equal Ed staff and volunteers will take all reasonable steps to ensure that any individual(s) who withdraw consent are not included in any photography or recordings, and if found to be included, that those photographs and recordings be destroyed.
Individuals may also contact Equal Ed after events to withdraw consent to have their photographs or videos recordings published.
This Policy may change from time to time and is available on our website.